To report a student absence, a parent or guardian must call the Attendance Office at 384-3688 between 7:30 AM and 9:30 AM each day of the absence and give the reason for the absence. If parents/guardians do not call in, students must bring a signed and dated note to the attendance office stating the reason for the absences upon their return.
- Absence for which a call is not received will be classified as unexcused. Notification of repeated, unexcused absences will be made to the Regional Superintendent’s Office.
- Upon return to school, students should report directly to the Attendance Office if the absence has not already been excused.
- During a long-term illness or hospitalization, it will not be necessary to notify the school each day. On a weekly basis, parents are requested to keep the Attendance Office informed of the student’s status and request work as needed.
- On the morning of an absence, if the parent has not notified the Attendance Office by 9:30 AM to excuse the student, an automated service will call the student’s home and report that the student is not in attendance. This will also serve as a reminder for the parent/guardian to call in the student.
Excused absences may include:
- illness of the student. A doctor’s note will be requested for excessive absences during the course of the school year due to illness or accident. If a doctor’s excuse is not submitted, the absence will be classified as unexcused
- illness or death in the student’s family
- home emergency
- court appearances
- religious holidays
- absence for appointments during the day:
- special requests for absences during the school day, such as dentist or doctor appointments, should be made in writing by the parents/guardians and given to the Office.
- a dismissal slip will be issued to leave class at the appointed time. Students must go to the Office to check-out before leaving.
- if a student returns to the building after checking-out, they must check in at the Office to get an admit slip. The admit slip should be given to the teacher of the class to which the student is being admitted.
- a doctor’s note must be provided in order to excuse the absence.
- failure to follow the above procedures may result in the absence being classified as unexcused.
When a student wishes to be excused from school for reasons other than the above, they must complete the Anticipated Absence Request Form available in the Office. This form must be filled out and signed by the parent/guardian, signed by the teachers, then returned to the Office for administrative approval. This completed form must be submitted at least one week prior to the first day of the absence. In this case, a teacher may require the student to complete the school work prior to the absences. It is the student’s responsibility to complete required work either before or immediately upon their return from the anticipated absence.
If a student is away from school as a member of a team, organization or other representative of the school, they are not considered absent. Class work can be completed in advance or completed upon the student’s return. It is the student’s responsibility to get his/her own assignments.
During an extended absence (three days or more), parents may call the Office to request homework assignments before 10:00 AM. Assignments for students will be available for pick-up in the Office at the end of the following school day. If assignments are not requested prior to the student’s return to school from an absence, it becomes the student’s and/or parent’s responsibility to contact each of the student’s teachers to determine what assignments need to be made-up and the deadline for turning them in. A student will have at least one day to make up work for each day of absence. Teachers are not expected to reteach information missed by students during an absence.
Unexcused absences are those absences not specified in the preceding sections. Work must be made-up for all unexcused absences immediately upon the student’s return. Students with unexcused absences will be subject to disciplinary action, including notification to the Regional Superintendent. The following are some examples of unexcused absences:
- leaving school without permission from a school official and/or without checking-out in the Office.
- shopping, baby sitting, hair appointments, being out-of-town, extending vacations without permission.
- failure to request an anticipated absence for family vacations.
- car trouble, lack of transportation to school.
- leaving class without permission from the teacher.
- failing to report to a scheduled class.
- repeated tardies to first hour.
Tardy to class
Students who are not in class on time miss valuable directions and instruction and disrupt the educational environment of other students. Any student who is not in his/her classroom when the bell rings will be considered tardy. Students will be issued disciplinary consequences for tardiness.
Tardy to the building
All students arriving late to the building must obtain an admit from the office. Office personnel will determine if the tardiness is excused based on previously stated guidelines under excused absence. In general, tardiness to school will be judged as excused or unexcused on the same basis as absence. Unexcused tardiness includes, but is not restricted to, oversleeping, missing the bus, car trouble, parents running late, and babysitting. Students are given three chances per quarter with being tardy to the building before consequences occur, as there may be times during the year when unavoidable emergencies occur that are beyond the student’s control.
Any student who is absent for any part of a school day without official permission is considered truant. Appropriate legal authorities will be notified of students who are chronically and habitually truant, so that a truancy petition can be prepared for court action.