URBANA SCHOOL DISTRICT #116 STUDENT REGISTRATION

This page contains registration information for parents or guardians who have a student who completed the previous year at an Urbana #116 school.  This includes students moving from one of our elementary schools to UMS OR moving from UMS to UHS

Registration for NEW Students

Registration for NEW students is held in July. This is for new families only. More info

Registration for Kindergarten Students

Please click here for information on Kindergarten Registration

Registration for Returning Students

Returning students and their families use an online registration process through Skyward Family Access Center. The online portal opens in late April. Once logged into Family Access Center, at the top of the left menu, click on Returning Student Registration and then click on the name of your student. If you have more than one student, you will need to submit a registration for each student.  As you proceed through each step, please review your student’s information, make any needed changes, and input any requested information. If you need help, call 217-384-3526 or email onlineregistration@usd116.org. Please include your student’s name and school in the email.  

Note: While any web browser can be used, we recommend using Google Chrome to complete Online Registration. To view a video on how to register, please click HERE | Video in Spanish

SIGN IN: Visit Family Access Center to sign in. (navigate to tinyurl.com/skywardfamilyusd116 and select “Family/Student Access” from the Login Area box).

REGISTER: Once logged into Family Access Center, at the top of the left menu, click on Returning Student Registration and then click on the name of your student (if you have more than one student, you will need to submit a registration for each student).  Please review your student’s information, make any changes and fill out any requested information.  Click here to view assistance/screenshots.

UPLOAD DOCUMENTATION: Proof of residency documentation will be required for families who have moved. Acceptable documents include either: A) a current lease or mortgage statement; B) two current utility bills (within the last 60 days).  Families with leases that expire prior to the start of the new school year will still be required to provide a new lease in order to complete the registration process. Documents may be scanned or you may upload a picture from your phone (make sure name, date and address are readable). Here are some Youtube videos to assist: 

COMPLETE REGISTRATION: As you proceed through the steps, be sure to select “Complete Step” at the bottom of each page (as you complete them, green check marks will appear on the right side of the screen).  On the final step, select “Submit Returning Student Registration.”  You will receive an email confirmation once registration has been successfully completed.  If there are any issues with your submission, your student’s school secretary will contact you.

SUPPORT: If you need help logging into Family Access Center or completing online registration please contact your child’s school, call 217-384-3526 or email onlineregistration@usd116.org. 

Additionally, we have created documentation and walk-through videos for your convenience: usd116.org/online-registration (tutorials are located at the bottom of the page).

For all Elementary Schools, UMS, and UHS there is a $100 registration fee. This registration fee can be paid via credit card during the Online Registration process; alternatively, you can mail a check to your child’s school.  If your family qualifies for free/reduced lunch, this fee may be reduced or waived.  Urbana Early Childhood school does not require a fee for registration, but all children must be screened. UECS registration forms will be provided following successful screenings. For more information about screenings, please contact Urbana Early Childhood School.

The Emergency Medical Authorization is provided at registration and must be filled out completely and returned to the principal’s office of your child’s school. If the information on this form needs to be changed during the year, please contact the office. In an emergency, we must be able to reach you immediately. Hospitals will not treat anyone under 18 years of age without written permission.

The State of Illinois requires a current Certificate of Child Health Examination, signed by a physician, and containing all required immunizations, be on file for every child attending Kindergarten, 6th and 9th Grade. YOUR CHILD WILL NOT BE ALLOWED TO START SCHOOL WITHOUT THE COMPLETED HEALTH CERTIFICATE. This policy will be strictly enforced. Click here for forms and more detailed information.  

Physical exams must be done within one year of the first day of school. The Urbana School District may accept physicals transferred from another school district for transfer students as long as the physical was done within one year of the first day of school and it meets Illinois requirements. Athletic physicals will NOT be accepted.

Every child must present proof to the school district of receiving immunizations against preventable communicable diseases as required by Illinois law (Section 665 of the Child Health Examination Code). If you would like the immunization data reported to ISBE, please contact ISBE directly.  A diabetes screening must be done, and the doctor or health care provider must write the results of the diabetes risk assessment on the physical form. Lead screening must be done at the health examination for children age six years or younger before they can attend preschool, nursery school, kindergarten or other child care program. If your health care provider does not do a lead screening, the school nurse can do it. Your child will have to take a blood test if you answer “Yes” or “Don’t Know” for any single question on the screening or if he/she has lived in a high risk ZIP code.

Physicals, dental services and more are available at the Urbana School-based Health Center, which is open to Urbana students. The clinic is located next to to Urbana High School. For more information, visit the Urbana School-based Health Center website.

The Illinois State Board of Education requires all children in kindergarten, 2nd, 6th and 9th grades have an oral health examination. The examination must be performed by a licensed dentist and a Proof of Dental Examination Form must be completed by the dentist. The Proof of Dental Examination Form must be completed prior to May 15 of the current school year. Schools will be required to collect these forms on this date.

Please note, if your child has had an exam in the last 18 months, the dentist can complete the form based on that appointment. If the school does not have a completed form for your child, the school can withhold your child’s year end report card. 

All students entering 12th grade will be required to show proof of recent meningococcal conjugate vaccination (MCV4). All 12th graders will need to show proof of receiving two doses unless the first dose was administered after 16 years of age. In this case, only one dose after 16 years of age is required. This vaccination will prevent your student from a severe form of bacterial meningitis as well as other illnesses caused by this bacterium.

Some students may have already received this vaccine since it has been recommended for various populations in the recent past. In this case, all you would need to do is provide the school verification of receiving the meningococcal conjugate vaccine. Documentation accepted as complying with the requirement for students entering 12th grade includes the following information:

  • A letter or note signed by your healthcare provider identifying the date the MCV4 was administered.
  • Printout from your provider’s electronic medical record (EMR) that indicates the vaccine was administered.
  • Current Certificate of Child Health Examination form, specifying the date the MCV4 was administered.

The deadline to submit proof of receiving the MCV4 vaccination is October 15. There will be no
extensions. Please submit your documentation prior to this date to avoid your child being excluded from school. If you have any questions, please contact Brandy Stover at (217) 384-3529 or bstover@usd116.org.

As stated in the Urbana School District #116 Board of Education Policy (Board Policy Manual, Chapter 7:30 Student Assignment and Intra-District Transfer), parents may request an assignment to an attendance center outside their residential area by making a written request (petition form). For further information on these procedures, please contact 217-384-3651. Petitions are due by July 31, 2024.

If your child is eligible for transportation your must complete the online registration process by July 27. A letter with bussing information will be mailed to your home. Late registrants must contact their school to complete a “Busing Form” to request transportation.

USD116 has selected the Student Insurance Plan from K&K Insurance to make reliable coverage available to parents. Coverage may be purchased at any time during the school year by visiting www.studentInsurance-kk.com.

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